** This process is to staff the above-mentioned position(s) and it may also be used to establish an eligibility list of qualified candidates which could be used to staff similar positions of varying classifications with various linguistic profiles and requirements, security profiles and various tenures within the Embassy of Canada in Beijing. **

We are seeking high quality written applications to establish a shortlist for further testing. Your application should include a cover letter and resume in English or French which addresses the qualifications listed for this vacancy. Send application to bejing-ap@international.gc.ca. Please be advised that we only accept applications submitted in Microsoft Word format.

We thank all applicants for their interest, but only short-listed candidates will be contacted. Please ensure that you provide appropriate contact information so that you can be easily reached (e-mail, phone, mobile, etc.)

Job Summary: Under the general direction of the Head of Ontario Office/Counsellor (Commercial  Ontario), the Embassy of Canada in Beijing and with a measure of independent judgment and action, the incumbent will be responsible for assisting in the delivery of the Ontario commercial programs and providing the full range of secretarial and administrative services to the supervisor of the Ontario office.

The incumbent will assist in coordinating commercial programs and projects managed by the Ontario Office; facilitate communication between Ontario and the government and business contacts in the territory of Canadian Consulate in Chongqing; provide administrative support to the head of the IMC Beijing; provide needed support and market information to the Ontario public and private clients; act as a liaison for Ontario based officers, government officials and Ontario business people as requested; and perform other duties and services as required.

MANDATORY REQUIREMENTS:

EDUCATION:
• Received higher education in China and obtained a graduate degree from an Ontario University.

LANGUAGE:
• Proficiency in English (reading, writing and speaking);
• Proficiency in Mandarin (reading, writing and speaking).

EXPERIENCE:
• Experience in dealing with the general public and customer/client service, particularly servicing Ontario public and private clients;
• Previous experience in dealing with Chinese government agencies and Chinese companies;
• Previous experience in working with the Canadian Embassy, Canadian Consulates in China and/or the Head Office of CCBC;
• Demonstrated experience in working with Ontario public and private sectors;
• Experience in performing general administrative duties.

KNOWLEDGE:
• Good knowledge of Ontario and its economic performance in Canada;
• Knowledge of business practices in China;
• Updated knowledge of Ontarioˇs trade and investment initiatives in China.

ABILITIES:
• Ability to provide administrative support services;
• Ability to research and synthesize data;
• Ability to perform translation and interpretation from Chinese to English and vice versa;
• Ability to plan and organize work flow, and organize information (paper and electronic format);
• Ability to effectively use word-processing and spreadsheet applications, including Microsoft Outlook for Windows, Excel and Word, and Internet applications.

PERSONAL SUITABILITY
• Effective Interpersonal Relations
• Initiative
• Tact
• Judgment

OPERATIONAL REQUIREMENTS
• Willingness to work extra hours, at night and on week-ends, if needed.
SECURITY/RELIABILITY
• A valid ¨Reliability Status〃 security check is required prior to appointment to this position.

ASSET CRITERIA:

PREFERRED STANDING WILL BE GIVEN TO THOSE CANDIDATES WHO ALSO MEET THE FOLLOWING:

EXPERIENCE:
• Previous experience as an administrator or commercial assistant

KNOWLEDGE:
• Knowledge of office procedures;
• Knowledge of research techniques using both primary industry contacts, the internet and published sources;
• Knowledge of Canadian and China trade and investment business environment and practices.

ABILITIES:
• Ability to adapt quickly to procedural and technological changes;
• Ability to work under pressure in a demanding office environment;
• Ability to solve problems at critical moments;
• Ability to take quick decisions.